1. In short

The No invoicing mark shows that an order will never be invoiced — for example internal consumption or internal production. An order marked this way no longer appears as "uninvoiced" anywhere: in the order list, in filters, in the Uninvoiced Orders indicator of the Executive Summary and in the automatic invoicing of recurring orders. That way "Uninvoiced" truly means "to be invoiced". The feature is used by the sales and administration teams that handle orders and invoices.

2. Where to find it

• Sales → Orders → the Link External Invoice button on the order row
• the order page → Actions → Link Invoice
• the Invoiced filter in the order list, the No invoicing option

3. Before you start

• The order must have no invoice linked to it (internal or external, including cancelled ones). If it has, the mark cannot be turned on.
• You need the existing permissions for editing orders and viewing invoices (to open the window) and for adding orders (to save the mark).
• There is no restriction related to the order status, with one exception: for orders with the Cancelled status the linking button is not shown (those are marked automatically, see "Rules and limits").

4. Step by step

A. Marking an order as "No invoicing"

Step 1. Open Sales → Orders and find the order you need (for example order #1042, client Demo Client SRL).

Step 2. Press the Link External Invoice button on the order row (or, from the order page, Actions → Link Invoice). The External Invoice for Order #1042 window opens.

The External Invoice for Order #1042 window right after opening.

Step 3. Turn on the No invoicing switch at the top of the window. The helper text below it reads "The order is not invoiced (e.g. internal consumption, internal production, etc.)". The external invoice fields (Invoice Series and Number, Value, Currency) disappear and are no longer required.

The same window with the switch turned on.

Note: if the order already has invoices linked to it, the switch is disabled and a red message appears — "The mark cannot be turned on. The order already has invoices: …" — followed by the list of invoices (series and number, separated by commas; for an external invoice without series/number it shows "External invoice").

The window for an order that already has an invoice.

Step 4. Press Save. The order receives the No invoicing invoicing status.

B. Removing the mark

Step 1. Open the External Invoice for Order #… window again (the Link External Invoice button or Actions → Link Invoice). The switch appears turned on, because it reflects the current state of the order.

Step 2. Turn off the No invoicing switch. The external invoice fields reappear.

Step 3. Choose one of the options:

• leave the fields empty and press Save → the mark is turned off, the invoicing status goes back to "No";
• fill in the external invoice (series and number, value, currency) and press Save → in a single save the mark is turned off and the external invoice is linked; the status becomes "Total".

Note: if invoices appeared on the order in the meantime, turning the mark on is refused with the message "The «No invoicing» mark cannot be turned on. The order already has linked invoices: …".

C. Finding the marked orders in the list

Step 1. In Sales → Orders, look at the Invoiced column: marked orders show a black "0 EUR" badge (the company default currency), with a "No invoicing" tooltip. The other colours stay the same: green = fully invoiced, orange = partially invoiced, red "No" = nothing invoiced.

The order list with all the states of the Invoiced column.

Step 2. Open the Invoiced filter and pick the No invoicing option; with Include you see only the marked orders, with Exclude you hide them.

The Invoiced filter open, with the No invoicing option.

Note: marked orders no longer show up under the "No" or "Partial" options. In the list export, the invoicing column shows "0 EUR" for the marked orders.

D. Invoicing a marked order (when you still need to)

Step 1. Start the invoice as usual: Generate Document → Invoice or Advance Invoice (from the list or from the order page), Generate Document → Invoice with several orders selected in the list, Multiple Invoicing, Import from Order in the invoice list or Import in the invoice form.

Step 2. The platform shows the confirmation "Order #1042 is marked «No invoicing». Continue with invoicing? The mark will be turned off automatically." (for several orders: "There are orders marked «No invoicing». Continue with invoicing? …").

The confirmation window with the No and Yes, invoice it buttons.

Step 3. Press Yes, invoice it. The mark is turned off on those orders and the invoicing flow continues normally. With No you give up and the mark stays.

Note: the confirmation does not appear for Proforma Invoice, Delivery Note, Supplier Order or Credit Note Order.

5. What you see afterwards

• In the order list: a black "0 EUR" badge in the Invoiced column, with a "No invoicing" tooltip.
• In Reports → Executive Summary: the Uninvoiced Orders card (count, value, trend) no longer includes the marked orders.
• For recurring orders of the "Number of Uninvoiced Orders" type: marked orders are not counted and are not included in the automatically generated invoice.

6. Rules and limits

• The only condition for marking is that no invoices are linked; the order status does not matter (only for Cancelled orders the linking button is not shown, since they are marked automatically).
• There is no bulk action for marking — it is done order by order.
• Cancelling an order (manually or through the eMAG / WooCommerce sync) automatically marks the order No invoicing, if it has no active invoices. When the update was installed, all already cancelled orders without active invoices were marked retroactively.
• Issuing or linking an active invoice on a marked order (from the order, import into an invoice, multiple invoicing, automatic invoicing from a recurrence, external linking) automatically turns the mark off; the status becomes Partial or Total. Cancelled invoices do not lift the mark.
• Reversing or cancelling an invoice recalculates the invoicing status of the linked orders.
• The currency in the badge is the company default currency.

7. Settings and permissions

There are no new settings and no new permissions:

• the Link Invoice button — the existing permissions for editing orders and viewing invoices;
• saving the mark — the permission for adding orders;
• the confirmation before invoicing — the permission for adding invoices;
• the filter and the column — visible to anyone who can see the order list.

8. Impact on other modules

• Reports → Executive Summary: the Uninvoiced Orders card excludes the marked orders.
• Recurring orders: marked orders do not enter the automatic invoicing of the "Number of Uninvoiced Orders" type.
• Invoices / Multiple Invoicing / Generate Document with several orders selected: the confirmation described in procedure D.
• eMAG / WooCommerce integrations: orders cancelled through the sync automatically become No invoicing, if they have no active invoices.