Generating Stock Purchase from Supplier Order

This optimization provides a quick way to create a Purchase document (stock type, also generating the related NIR) directly from an existing Supplier Order. By adding a new action button to the supplier order list, you can initiate a purchase creation that will automatically pull relevant information from the selected order.

The main benefit is reduced data entry time and minimized errors, as essential details are automatically transferred:

• The Supplier is pulled from the original order.
• Product lines (items, quantities, and potentially prices) are copied from the order directly into the NIR (Nota de Intrare-Receptie - goods received note) generation section of the new purchase.

You will only need to manually fill in the information specific to the invoice/document received from the supplier (which did not exist on the initial order), such as: document type (defaulted to Stock Purchase), document series and number, date and maturity date, as well as final financial details (currency, VAT, values).

User Guide:

1. Navigate in the main menu to Financial → Suppliers.
2. Ensure you are on the "Orders" tab.
3. Identify in the list the specific supplier order for which you have received the goods/invoice.
4. In the "Actions" column next to that order, locate and click on the new dedicated "Create Stock Purchase" icon (the orange icon).
5. Upon clicking the button, the form for a new Purchase will open automatically.
6. You will notice that the following fields are already pre-filled with data from the selected Supplier Order:
   • Supplier.
   • Product lines in the "Generate NIR" section (including product, ordered quantity – note, you will likely adjust the received quantity here).