Add Product

Complete and Detailed Guide for Adding Products to the iFlows Platform

Video tutorial: https://www.youtube.com/watch?v=O7tyz__804Y

Introduction and Methods for Adding Products

Correct and detailed management of the product nomenclature is essential for streamlining your company's operational flows, from the quoting process to inventory management and invoicing.

Within the platform, by accessing the main menu on the left, the Products > Products section, you will identify two main methods for entering items into the system:

1. 1. + Add Product: This option allows for the manual addition of products, providing the possibility to fill in every specific information field for each item in detail. It is the recommended method when adding new products individually.
   2. + Import from File: This functionality is designed for the rapid and efficient addition of a large volume of products simultaneously (bulk import), using a file in Excel format (.xls or .xlsx).
      • Important Recommendation: If choosing the import method, download the example file provided by the platform beforehand by accessing the Download File Example link.

This guide will focus on the detailed explanation of the manual method for adding products, accessible via the + Add Product button.

Understanding Product Typologies in iFlows

Before going through the form fields, it is useful to know that products managed in iFlows can belong to several typologies, each with its own specifics:

• • Raw Materials: Represent the components or basic materials used in internal production processes.
  • Services: Include performances that do not involve a tangible physical good, such as consulting services, maintenance, design, assembly, etc.
  • Finished Products: Items that are ready to be commercialized to customers.
  • Super Product (Compound Product / Recipe): This is a special category, designating a product that is, in fact, an assembly formed by several other individual products (components) and/or services. Relevant examples include promotional packages (e.g.: "Standard Office Equipment Package" = 1 desk + 1 ergonomic chair + 1 lamp) or products manufactured internally based on a specific recipe (e.g.: "OFFICE Model Desk 120x60x75 cm" = 18 mm melamine PAL (white) 1.6 sqm + 0.4 mm ABS Edge (white) 3.6 m + 3.5x40 mm self-tapping screw 12 pcs + ø15 mm Minifix assembly system 4 sets + Ø50 mm metal leg, H=710 mm 4 pcs + ø15 mm decorative screw caps 4 pcs...)
• • The data entry process is, in broad terms, similar for all these typologies; however, certain fields (such as those regarding stock management or defining recipes for Super Products) will be relevant and active only for certain types of items.

1. 1. Name (* indicates a mandatory field):
      • Main Explanation: This represents the official and primary name of the product, under which it will be recognized in the system and, in most cases, in accounting and official documents.
      • In-depth Details and Recommendations:
        • For products purchased from suppliers, it is recommended to use the exact name in this field as it is mentioned on the purchase invoice issued by the supplier. This practice ensures a perfect and automatic correlation of data at the time of goods reception (generating the Nota de Intrare și Recepție - NIR; Goods Received Note) and at the time of placing the order with the supplier.
        • For internally manufactured products or for services, it is advisable to establish and use a clear, standardized, and consistent naming convention at the company level to facilitate identification and management.
        • This name will be considered the default within internal product lists, in reports generated by the system, and in various other modules, unless an alternative name is specified via the "Alias" field.
      • Usage Examples: "Backlit Coated Roll CA34, 510g/sqm, width 1.1m", "Digital Marketing Consulting Service - Advanced Package", "Men's Business Slim Fit Shirt - Light Blue, Size L".
   2. Alias:
      • Main Explanation: This field offers the possibility to define an alternative or secondary name for the product.
      • In-depth Details and Recommendations:
        • Use for External Documents: If you want a more commercial, simplified name adapted to a certain customer segment to appear on documents intended for customers (personalized quotes, proforma invoices, fiscal invoices in PDF format), it can be entered in the "Alias" field.
        • Use for Internal Use or Supplier Relations: You can configure "Name" to be the name visible to the customer, and "Alias" to represent a specific internal name, an internal identification name easier for employees to remember, or the name under which the product is recognized.
        • Flexibility in Communication: Using the "Alias" field allows for adapting the product presentation to various contexts and audiences without needing to modify its basic, official name.
      • Usage Examples: If "Name" is "EGGER Melamine MDF Board U727 Stone Grey ST9 2800x2070x18mm", the "Alias" for internal use by the sales team could be "18mm Stone Grey MDF", or for a customer who prefers simpler names "Grey Decorative Panel".
   3. Product Code:
      • Main Explanation: A unique, alphanumeric identifier assigned to the product for efficient management.
      • In-depth Details and Recommendations:
        • This can be an internal code established by your company (also known as SKU - Stock Keeping Unit) or it can be the product code assigned by the supplier.
        • It is extremely useful for:
          • Quick and precise searches in the product database.
          • Preventing confusion between products that may have similar names.
      • Usage Examples: "MAT-PR-00231", "SERV-CONS-FIN-02", "COD-FZN-XYZ123".
   4. Category (* mandatory field): (Dedicated tutorial available: https://www.youtube.com/watch?v=B8NO1AXkMxc&source_ve_path=Mjg2NjY )
      • Main Explanation: Represents the main group or family that the respective product belongs to.
      • In-depth Details and Recommendations:
        • Correctly defining categories is fundamental for:
          • Systematic Organization: Allows for a logical and hierarchical structuring of the entire product nomenclature.
          • Facilitating Filtering and Search: Users can find desired products much faster by applying filters on categories.
          • Generating Specific Reports: Allows for detailed analysis of sales, stocks, profit margins, and general performance across different product categories.
          • Applying Differentiated Commercial Rules: In certain configurations, price rules, discount policies, or special sales conditions can be applied at the product category level.
      • Action: Select the appropriate category from the dropdown list, or add a new category.
   5. Subcategory (* mandatory field):
      • Main Explanation: Represents a more specific classification level, subordinate to the previously selected main category.
      • In-depth Details and Recommendations:
        • Provides higher granularity and detail in the product organization process and in reported analyses.
        • Similar to categories, subcategories are also predefined in the Settings > Nomenclatures > Product Categories section (where subordination relationships are also defined).
      • Action: Select the appropriate subcategory from the dropdown list, which will populate based on the chosen main category. Example: If the Category is "Indoor Advertising Materials", the Subcategory could be "Roll-up Banner", "People Stopper", "Textile Display".
   6. Tags:
      • Main Explanation: These are keywords or descriptive labels (also known as "tags") that can be associated with the product for additional and flexible classification.
      • In-depth Details and Recommendations:
        • Tags allow for a cross-sectional classification of products, independent of the hierarchical structure of categories and subcategories. A single product can have multiple tags associated with it.
        • They are extremely useful for advanced filtering functionalities within product lists and for segmenting products for specific marketing campaigns (for example, you can quickly filter all products tagged with "eco-friendly", "made in EU").
        • Tags can be created directly in this field when adding the product (by simply typing and pressing the Enter key) or can be predefined and managed centrally in Settings > Products > Tags.
      • Action: Enter the relevant tags for the product, separated by pressing Enter after each. Examples: "premium", "recyclable", "for outdoors".
   7. Supplier (* mandatory field):
      • Main Explanation: Select the commercial partner from whom this product is purchased.
      • In-depth Details and Recommendations:
        • Correct supplier association is vital for:
          • Accurately tracking purchase costs specific to each supplier.
          • Generating replenishment orders to suppliers correctly and efficiently.
          • Obtaining detailed reports on purchase volumes and values for each supplier.
        • Increased Attention: In situations where the same generic type of product (for example, a certain type of photo paper) is purchased from multiple different suppliers, it is necessary and correct to create a separate product entry in iFlows for each unique product-supplier combination. Even if the generic product name may be the same, the iFlows system will treat them as distinct items based on the selected supplier, thus ensuring the accuracy of purchase costs, inventory management, and the ordering process.
        • For products manufactured internally, in-house, your own company will be chosen as the supplier.
   8. CPV Code (Common Procurement Vocabulary):
      • Main Explanation: The Common Procurement Vocabulary is a standardized classification system used in the European Union to describe the subject of public procurement contracts.
      • In-depth Details and Recommendations:
        • Filling in this code is mandatory for transactions with public authorities and institutions and is essential for the correct transmission of data to the national electronic invoicing system, e-Factura.
        • It is your responsibility to identify and use the correct and updated CPV code, corresponding to the nature of the product or service.
      • Action: Enter the relevant CPV code, if and when applicable.
   9. Product Note:
      • Main Explanation: A free text field intended for recording additional information, observations, or internal details specific to the product.
      • In-depth Details and Recommendations:
        • The content of this field is visible only to iFlows platform users within your company and is not exposed to customers in external interfaces (such as the customer portal).
        • Here you can note, for example: specific handling or storage instructions, particular ordering preferences from certain suppliers, additional technical details that do not have a dedicated field in the form, history of quality issues, etc.
      • Usage Examples: "Pay attention to humidity conditions during storage", "For this product, supplier X offers a discount for volumes > 100 units", "The previous model was XYZ, this is the direct replacement".
   10. Show in Customer Account (Toggle):
       • Main Explanation: This toggle controls the product's visibility within the online portal dedicated to customers (iFlows B2B functionality, if used by your company).
       • In-depth Details and Recommendations:
         • If enabled, the product will be listed and visible to customers accessing their online account, allowing them to see details, prices (depending on configurations) and, potentially, enter additional information.
         • Upon activation, an additional dropdown list appears allowing for the choice of audience:
           • All Customers: The product will be visible to all customers with portal access.
           • Specific Customer Typologies: You can restrict visibility only to certain predefined customer categories (e.g.: End Customer, Reseller, Public Institution). These customer typologies are configured in the customer profile.
       • Action: Enable the toggle if you want the product to be visible in the customer portal and then select the desired visibility level.
   11. Recommended Product (Toggle):
       • Main Explanation: Allows for marking the product as "recommended".
       • In-depth Details and Recommendations:
         • Products marked as recommended can be highlighted distinctly in product lists in the customer portal to draw attention to them.
         • It is a useful functionality for promoting new products, items on promotion, bestsellers, products with a high profit margin, or strategic items for the company.
       • Action: Enable the toggle if you want this product to benefit from special highlighting.

This section is intended for defining products that are made up of several components, whether it is a sales bundle or an internally manufactured product according to a specific recipe. Activating this section transforms the current product into a "Super Product".

1. 1. "+ Add Product" Button (located within the Super Product section):
      • Action: Pressing this button initiates the process of defining the Super Product structure, allowing for the addition of individual components.
   2. Super Product Quantity:
      • Main Explanation: This field specifies the number of units of the final Super Product (the item you are currently configuring) that result from the combination of components that will be listed below.
      • In-depth Details and Recommendations: In most cases, this value will be set to "1", indicating that one unit of the Super Product is formed by the assembly of defined components. However, there may be specific production situations where a certain "batch" of components can generate a multiple number of units of the finished product.
      • Usage Example: For a "Standard Installation Kit", the "Super Product Quantity" field will most likely be "1".
   3. Component Lines (added individually for each element of the Super Product):
      For each individual product or service that goes into the composition of the Super Product, the following information will be filled in:
      • Position: Represents the sequence number of the component within the Super Product's structure (recipe or package). This field has an organizational role and helps in a clear and structured visualization of the components.
      • Associated Product:
        • Explanation: From this field, each component element is selected from the general nomenclature of products and services existing in the iFlows platform. Components must be previously defined as individual products.
        • Action: Start typing the name of the component product, and the system will display a list of suggestions from which you can choose the correct item.
      • Width, Length:
        • Explanation: If the component product is used in the Super Product with certain specific dimensions (for example, a certain area of a material or a certain length of a bar is consumed), these fields must be filled in. The unit of measurement for these dimensions will be the one defined for the component product itself.
      • Pieces:
        • Explanation: Specifies the quantity needed from the associated product (component) to produce the number of Super Product units as defined in the "Super Product Quantity" field.
        • Usage Examples: If the Super Product is "Office Promotional Package" (defined as 1 unit at "Super Product Quantity") and it contains, among others, "Wireless Optical Mouse", then for the "Wireless Optical Mouse" component, at "Pieces", "1" will be entered. If for the manufacture of one "Premium Model Conference Table" unit, 4 "Luxury Model Chrome Metal Legs" are needed, then for the "Luxury Model Chrome Metal Legs" component, at "Pieces", "4" will be entered.
      • Change Equipment (Toggle):
        • Explanation: An advanced functionality, relevant for production processes. If this toggle is activated for a certain component, it allows that, at the time of generating a production order for that Super Product, that component can be processed on another piece of equipment, thus offering flexibility and adaptability in production planning.
      • Delete Button (represented by a red trash can icon): Allows for removing that line (the component) from the Super Product structure.
   4. "+ Add Product" Button (located below the list of already added components):
      • Action: Pressing this button adds a new empty line to the component list, allowing for the definition of an additional element in the Super Product structure.

Correct configuration of price parameters is essential for ensuring the accuracy of commercial documents and for a correct analysis of profitability.

1. 1. Currency (* mandatory field):
      • Main Explanation: Select the currency in which the selling price of this product will be expressed and managed.
      • In-depth Details and Recommendations:
        • The platform allows working with multiple currencies (EUR, EUR, USD etc.).
        • In case the selected currency for the product differs from the company's default currency (configured in Global Settings), the iFlows system will automatically perform the necessary currency conversions within documents (quotes, orders, invoices). These conversions are usually based on the official exchange rate of the Banca Națională a României (National Bank of Romania) on the day the document is issued, or they can use a manual exchange rate if one has been specified.
      • Action: Choose the appropriate currency from the dropdown list.
   2. Sales UM (* mandatory field) (Unit of Measurement for Sale):
      • Main Explanation: Define the standard unit of measurement in which the product is commercialized to customers.
      • In-depth Details and Recommendations:
        • Correct selection of Sales UM is important because it influences how quantities will be entered in sales documents and can automatically enable or disable the fields for entering dimensions (Width, Length) in product lines in quotes or orders.
        • Examples of system behavior based on Sales UM:
          • For UM such as pcs (piece), kg (kilogram), set, package: Typically, the "Width" and "Length" fields will be disabled or hidden in sales documents as they are not relevant.
          • For UM such as m (linear meter): Typically, only the "Length" field will be active and editable in documents.
          • For UM such as sqm (square meter): Typically, both fields, "Width" and "Length", will be active and editable, allowing for the automatic calculation of the area.
      • Action: Select the appropriate unit of measurement from the dropdown list.
   3. Dimensions UM (Unit of Measurement for Dimensions):
      • Main Explanation: The unit of measurement used to express the physical dimensions of the product (width, length, height), both for calculating quantities in documents and for stock information.
      • In-depth Details and Recommendations: It is important to have consistency between Dimensions UM and how dimensions are expressed in the Stock section.
      • Action: Select the suitable unit of measurement from the dropdown list (e.g.: mm, cm, m).
   4. Purchase Cost (* mandatory field):
      • Main Explanation: Represents the purchase cost of the product, expressed according to the Sales UM selected earlier.
      • In-depth Details and Recommendations:
        • At the time of initially adding the product to the system, you will enter the known purchase cost at that time (for example, the last price from the supplier).
        • After registering the first accounting entry for this product (through a Nota de Intrare și Recepție - NIR), the value in this field will be automatically updated by the system. Subsequently, iFlows will calculate and use the Cost Mediu Ponderat (CMP; Weighted Average Cost) for evaluating stocks and determining profitability for each sale. CMP is automatically recalculated as new purchases of the product at different prices are registered.
      • Action: Enter the numerical value of the initial purchase cost.
   5. Selling Price Source (* mandatory field):
      • Main Explanation: This field determines the method by which the selling price of the product in commercial documents will be calculated.
      • Options and Detailed Explanations:
        • Purchase Cost: The selling price will be calculated starting from the product's current Weighted Average Cost (CMP). Percentage commercial markup margins, defined in the "Large Business Markup", "Medium Business Markup", and "Small Business Markup" fields, will be added to this CMP, depending on the customer typology.
        • Last Entry / Last Purchase: The selling price will be calculated based on the purchase cost recorded at the most recent entry (NIR) of that product. Percentage markup margins will also be added to this last purchase cost. This method is useful if purchase prices from suppliers fluctuate frequently and it is desired that the selling price reflects these changes as quickly as possible.
        • Fixed Price: Allows for establishing a fixed, absolute selling price for the product. Regardless of purchase cost variations, the selling price will be the one entered manually in the "Fixed Price" field (which becomes active when this option is selected). In this scenario, percentage markup margins no longer apply.
      • Action: Select one of the three options from the dropdown list, based on your pricing policy.
   6. Fixed Price (this field is visible and becomes editable only if you have selected the "Fixed Price" option at "Selling Price Source"):
      • Main Explanation: Enter here the numerical value of the fixed selling price established for the product.
      • Action: Fill in with the desired selling price.
   7. Large Business Markup / Medium Business Markup / Small Business Markup:
      • Main Explanation: These fields allow for defining differentiated commercial markup percentages, which will be applied over the reference cost (CMP or cost from the Last Entry), depending on the category or typology of the customer the product is sold to.
      • In-depth Details and Recommendations:
        • The names of the customer categories ("Large", "Medium", "Small Business") reflect the specific segmentation of your customer portfolio.
        • These markup fields are active and relevant only if you chose "Purchase Cost" or "Last Entry" at "Selling Price Source".
        • The markup can be entered as a percentage (for example, "100%" to double the cost, "50%" for a 50% markup etc.).
      • Action: Select the corresponding markup percentage for each customer level from the dropdown lists.
   8. Editable Price (Toggle):
      • Main Explanation: This toggle controls the possibility for the product's selling price to be manually modified by the user directly within a document (quote, customer order, invoice).
      • In-depth Details and Recommendations:
        • If enabled: The user (typically the sales agent) will have the possibility to overwrite the price automatically calculated by the system directly in the product line in the document. This offers flexibility for special situations.
        • If disabled: The selling price will be taken automatically according to the rules established in this section (Selling Price Source + corresponding Markup, or Fixed Price) and cannot be modified in the document. This approach ensures greater price consistency and better control over margins.
      • Action: Enable or disable the toggle based on the company's commercial policy.
   9. VAT Rate:
      • Main Explanation: Select the Value Added Tax rate that applies to this product.
      • In-depth Details and Recommendations: It is essential to select the correct VAT rate, in accordance with the fiscal legislation in force for the respective type of product or service (e.g.: 19% - standard rate, 9% or 5% - reduced rates for certain categories, or options for VAT exempt / non-taxable operations).
      • Action: Choose the appropriate VAT rate from the dropdown list.

Correct configuration of the parameters in this section is fundamental for precise inventory management of physical products, allowing for tracking quantities, values, and alerting in case critical thresholds are reached.

1. 1. Unlimited Stock (Toggle):
      • Main Explanation: This toggle allows for specifying whether the product's stock should be quantitatively tracked or not.
      • In-depth Details and Recommendations:
        • If enabled ("ON" position): The system will consider that the product has an infinite stock and will not perform availability checks or quantitative updates upon sale or purchase. This setting is appropriate for:
          • Services: Performances such as consulting, labor, design, which by their nature do not have a physical stock.
          • Digital Products: Items such as software licenses, online subscriptions, digital content.
          • Fictitious Items for Discounts: In case a percentage or value discount is desired as a separate line on the invoice, it can be configured as a product with unlimited stock.
          • Super Products (often enabled by default): For compound products (Super Products), the "Unlimited Stock" option is frequently enabled by default. Managing the stock of a Super Product is done either through the manufacturing process (which involves consuming the components' stock) or, in the case of sales bundles, via the "Allocate Finished Product Stock" option which checks component availability.
        • If disabled ("OFF" position): The system will actively track the stock for this product. This is the standard setting for all physical products (raw materials, goods, finished products) whose inventory is desired to be monitored. Upon disabling this toggle, the rest of the fields in the "Stock" section become active and, in most cases, mandatory.
      • Action: Enable the toggle if the product does not require stock tracking. Leave it disabled for storable physical products.
   2. Management (* mandatory field, if "Unlimited Stock" is disabled):
      • Main Explanation: Select the warehouse or main physical location where this product is stored and managed.
      • In-depth Details and Recommendations:
        • If you operate with multiple gestiuni (managements; e.g., Central Warehouse, Showroom, Secondary Work Point), it is important to select the correct management to ensure the accuracy of stock records across locations.
        • The management nomenclature is defined and configured beforehand in the Settings > Nomenclatures > Managements menu.
      • Action: Choose the appropriate management from the dropdown list.
   3. Stock UM (* mandatory field, if "Unlimited Stock" is disabled) (Unit of Measurement for Stock):
      • Main Explanation: Define the standard unit of measurement in which the quantitative stock record for this product is kept.
      • In-depth Details and Recommendations:
        • Stock UM can be identical to Sales UM (defined in the "Price" section) or it can be different, requiring a conversion. For example, you can sell a product by "piece" (Sales UM), but receive it and keep stock in "boxes" (Stock UM), in which case the conversion relationship must be defined (e.g.: 1 box = 10 pieces).
      • Action: Select the unit of measurement for stock from the dropdown list.
   4. Initial Stock (* mandatory field, if "Unlimited Stock" is disabled):
      • Main Explanation: Represents the physical quantity of product existing in stock (expressed in Stock UM) at the moment the product is created for the first time in the iFlows platform.
      • In-depth Details and Recommendations:
        • This field is filled in only once, during the initial addition of the product to the system, and serves as the starting balance for stock records.
        • After saving the product, this field is no longer editable. All subsequent updates to the quantity in stock will be done automatically through recording entry documents (Note de Intrare și Recepție - NIR, or Inventory) or exit documents (Delivery Notes, Fiscal Invoices, Consumption Vouchers).
      • Action: Enter the numerical value corresponding to the starting stock.
   5. Minimum Stock Notification (Toggle):
      • Main Explanation: This functionality allows the system to alert you when the stock level for this product reaches a pre-established minimum threshold.
      • In-depth Details and Recommendations:
        • If enabled:
          • Two additional fields will become visible and editable: Minimum Stock and Maximum Stock.
          • Minimum Stock: Enter the minimum quantity (expressed in Stock UM) below which you do not want the product's available stock to drop. When the current stock becomes equal to or less than this value, the iFlows platform will send an automatic notification.
          • Maximum Stock: Enter the optimal or maximum stock quantity you wish to maintain for this product. This field is particularly relevant if you also use the "Automatic Order" functionality.
        • If disabled: You will not receive automatic notifications regarding reaching a low stock level.
      • Action: Enable the toggle and carefully fill in the values for the Minimum Stock and Maximum Stock thresholds, according to your replenishment needs.
   6. Automatic Order (Toggle): (Dedicated tutorial here: https://www.youtube.com/watch?v=apidPB1xPR8 )
      • Main Explanation: This option, when enabled, allows for partial automation of the replenishment process by generating a proposed order to the supplier when the stock drops below the minimum level.
      • In-depth Details and Recommendations:
        • This functionality operates in close connection with the "Minimum Stock Notification" option (which must be enabled) and with the values set for "Minimum Stock" and "Maximum Stock".
        • When the product's current stock becomes equal to or less than the value specified at "Minimum Stock", the iFlows system will automatically generate an order proposal to the primary supplier associated with this product. The proposed quantity for the order will be calculated such that, after receiving the goods, the stock reaches the configured "Maximum Stock" level.
        • The order generated automatically in this way will be available for review and validation in the Financial > Suppliers > Orders section. The actual transmission to the supplier usually requires a manual action, unless the "Send Email" option is also enabled.
      • Action: Enable the toggle if you want to benefit from this replenishment automation feature.
   7. Send Email (Toggle, becomes relevant if the "Automatic Order" option is enabled):
      • Main Explanation: Allows for the automatic email dispatch of the replenishment order, generated by the system, directly to the supplier.
      • In-depth Details and Recommendations:
        • If both the "Automatic Order" and "Send Email" options are active, the replenishment order (in PDF format) will be sent automatically to the supplier's email address (as configured in the partner file within the supplier nomenclature).
      • Action: Enable this toggle if you want the automatic ordering process to include electronic transmission of the document to the supplier.
   8. NC Code (Combined Nomenclature):
      • Main Explanation: The Combined Nomenclature is a commodity coding system, standardized at the European Union level, used for classifying products for customs declarations, intra-community trade statistics (Intrastat), and for identifying products subject to excise duty regimes.
      • In-depth Details and Recommendations: Filling in this field is necessary if the respective product is subject to import/export operations, intra-community transactions that require reporting in the Intrastat system, or if it is an excisable product.
      • Action: Enter the NC code corresponding to the nature of the product, if applicable.
   9. Stock / Entry Accounting Account:
      • Main Explanation: Select the accounting account (analytical or synthetic, according to the company's chart of accounts) that will be used for recording stock entry operations and for the value management of this product's stock.
   10. Account Name (Stock / Entry):
       • Main Explanation: Represents the textual name of the previously selected accounting account.
       • In-depth Details and Recommendations: This field is usually populated automatically upon selecting the accounting account number.
   11. Dimension (Width, Length, Height) - specific fields in the Stock section:
       • Main Explanation: These fields allow for defining the standard physical dimensions of a product unit as managed in stock (expressed in Stock UM).
       • In-depth Details and Recommendations:
         • Dimension information is important for calculating areas (sqm), volumes (cbm), or for determining how much of a larger unit (e.g.: roll, board) is consumed for a certain order.
         • The unit of measurement for these dimensions is the one specified earlier in the "Dimensions UM" field in the "Price" section.
         • Detailed Example (from your material): For a Backlit type material that is delivered in a roll, you can fill in: Width = 1.10 (meters), Length = 50.00 (meters - representing the total length of a whole roll).
       • Action: Enter the numerical values corresponding to the relevant dimensions of the product in stock.
   12. Weight:
       • Main Explanation: Enter the weight of a product unit (expressed in Stock UM).
       • In-depth Details and Recommendations: This information can be useful for estimating shipping costs, planning loading, or for various cargo handling requirements.
       • Action: Enter the numerical value of the weight.
   13. Supplier UM (* mandatory field) (Supplier Unit of Measurement) and Conversion Factor:
       • Main Explanation: This set of fields allows for defining the unit of measurement in which you purchase the product from the main supplier and establishing a conversion relationship between this and the Stock UM (the unit of measurement in which you manage the stock internally).
       • In-depth Details and Recommendations:
         • It is an essential functionality for ensuring the correctness of orders placed with suppliers and for the automatic transformation of received quantities into the internal unit of measurement at the time of recording the NIR.
         • If the unit of measurement in which you order from the supplier (Supplier UM) is identical to the unit of measurement in which you manage the stock (Stock UM) - for example, you buy by the piece and keep stock also by the piece - then the conversion factor (the numerical value in the field to the right of the "=" sign) will be 1.
         • If Supplier UM is different from Stock UM, it is necessary to specify the conversion relationship.
         • Concrete Conversion Examples:
           • Scenario 1: You purchase paint from the supplier in "boxes" (select "Box" at Supplier UM), but you manage internal stock in "liters" (Stock UM = Liter). If a box contains 5 liters of paint, then in the numeric field for the conversion factor you will enter 5. Thus, the system will understand that 1 Supplier UM (1 Box) is equivalent to...