“VAT Rates” Tab

In the Settings → Products menu, there is a page called “VAT Rates”, which allows for the management of VAT rates used in accounting documents. Through this functionality:

• You can activate or deactivate predefined VAT rates (e.g., 19%, 9%, 5%).
• You have the possibility to manually add new 0% VAT rates where the legislation imposes additional exemptions that are not already found in the system.

How to Use

Accessing and Managing VAT Rates

1. Navigate to Settings → Products → VAT Rates.
   • In this section, you will find the list of all available VAT rates, along with their Group, VATEX Code, and related Explanation.
2. Activating/Deactivating existing rates
   • Standard rates (19%, 9%, 5%) are predefined and cannot be modified, but they can be deactivated when they are no longer needed.
   • To reuse an inactive rate, reactivate it, and it will be available in documents.

2.2. Adding a new VAT Rate (only for 0%)

1. Click “Add VAT Rate”.
   • A form will open where you can set the Value (0%), Group, VATEX Code, and an optional Explanation.
2. Fill in the identification and explanatory information.
3. Save changes.
   • The new 0% VAT rate will appear in the list under the “VAT Rates” tab and can be selected in documents.

2.3. Using VAT Rates in Products and Documents

• Product configuration: When adding or editing a product, you can select from the list of active VAT rates.
• Issuing documents (invoices, notices, proformas, etc.): In the VAT field of the document, you will only see the active rates from the “VAT Rates” tab.
• Once a rate is selected, the related VATEX Code and Explanation will be automatically filled in the document, ensuring correct reporting in accounting and fiscal systems.